We reached a milestone in electronic recording yesterday by recording a test document in our real database. Mechanically, the system worked fine. The indexing data and the document image that we entered and scanned at a remote location appeared almost instantly on the designated recording terminal. At the recording counter, all we have to do is confirm that the document image created by the customer is legible and complete and then compare the data entered with that contained within the image. If all is in order, we click on the “record” button and the document is immediately on record. Instead of a bar code label showing the recording information (book, page and instrument number, date and time of recording), the electronic recording system generates a cover sheet for each document. The cover sheet contains all recording information and becomes part of the document (so if you electronically record a three page document, it becomes a four page document once recorded). To see how the two test documents appear on the Internet, go to “Search Land Records” and search for the name “Borrower.”
