Lowell Deeds

The latest on real estate recordings and new technology from the Middlesex North Registry of Deeds in Lowell

August 8, 2006

E-Recording Conference

by @ 9:05 am. Filed under E-Recording

Although we’ve been recording documents electronically for more than a year as part of a pilot program for the Commonwealth, I’ve felt for some time that we had reached a plateau in our advancement and had ceased making progress. In an effort to break the logjam, I attended the Annual Conference of the National Association of County Recorders, Election Officials and Clerks (NACRC). Several of the presentations at this conference were on electronic recording and many of the participants from around the country have had considerable experience with this new method of recording land documents (some registries in attendance record in excess of 50% of their daily documents electronically). It looks like there are four distinct models of how electronic recording gets done. The first is a direct connection from the submitter to the registry (which, for now, is the way I think we should go); the second relies on the registry’s computer provider to control the electronic “gateway” into the registry (this is how we’re currently configured and one of the prime reasons we haven’t progressed any farther); the third creates a central, statewide “gateway” staffed by the state or by an independent company that doesn’t otherwise participate in electronic recording (Iowa has just adopted this and, while it sounds attractive and efficient, will probably become redundant because of) the fourth model which contemplates the major submitters banding together to create a central gateway that they can all use equally. This is how things will operate five years from now, but such a system is not currently in place and does not appear imminent which is why I will opt for model one as a short term solution to this situation. Later this week I’ll write more on this topic and on some of the other items (privacy, disaster recovery, digital archives and many others) that were covered at this conference.

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