Lowell Deeds

The latest on real estate recordings and new technology from the Middlesex North Registry of Deeds in Lowell

October 25, 2006

Formatting Standards on Hold

by @ 11:31 am. Filed under Indexing

One of the most controversial amendments to the Massachusetts Deed Indexing Standards has been Document Formatting Standards. These were enacted on January 1, 2006 with an announced effective date of January 1, 2007. As that date approaches, however, it became clear that the document production industry had not paid much attention to these standards. It would seem predictable, therefore, that if the registries of deeds were to strictly enforce these standards come January 1, very few documents would be recorded. With this in mind, the Registers of Deeds Association revisited this issue at our Fall Meeting and agreed to treat the formatting standards as advisory only until January 1, 2008.

One of the main reasons for this delay was the anticipated problems that would be caused by the strict enforcement of Item 10-4 which set mandatory margin sizes (3 inches on top and one inch on sides and bottom of first page and on top of second and subsequent pages). A subcommittee of the Association will seek a more viable standard that recognizes the registry’s need to have adequate space to affix recording data on the same location on every recorded document but balances that need with the vast inventory of forms that are in use. The subcommittee will meet with the various constituencies involved in the recording process and seek a mutually acceptable resolution of this issue. Aside from the margin requirement, however, all of the other formatting standards were ratified and confirmed by the association.

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