Lowell Deeds

The latest on real estate recordings and new technology from the Middlesex North Registry of Deeds in Lowell

December 7, 2006

Details of E-Record Meeting

by @ 12:25 pm. Filed under E-Recording

Here’s how I see the responsibilities of the respective parties involved in the electronic recording process:

Responsibilities of Customer
· Present proof of membership in eligible class (see above)
· Maintain security of connection with Agent
· Provide active point of contact to each Registry
· Submit documents in accordance with Mass. Law and Deed Indexing Standards
· Fully cooperate with Agent and Registry in resolving any recording problems

Responsibilities of Agent
· Establish secure network (VPN) from Customer to Agent
· Establish secure network (VPN) from Agent to Registry
· Pay any cost associated with establishing connection with Registry’s computer system
· Authenticate Customers
· Provide training and technical support to Customers
· Independently collect fees from Customers
· Solely responsible to Registry for paying all fees by start of day
· Post bond to secure payment of fees
· Maintain permanent audit trail of all Customer, Agent and Registry activity
· Fully comply with state rules of certification

Responsibilities of Registry
· “Open Standard” for computer connection
· Process electronic recordings as soon as possible
· Use statewide standardized QC procedures and rejections messages
· Immediate backup of incoming document images
· Reconcile accounts each day

The two-page handout I distributed and the PowerPoint presentation I used at the recent meeting are both online in PDF format in case you want to learn more about our view of electronic recording.

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