Lowell Deeds

The latest on real estate recordings and new technology from the Middlesex North Registry of Deeds in Lowell

January 24, 2007

Scanning Changes

by @ 9:42 am. Filed under Registry Ops

This morning we began returning “some” documents immediately after recording. Right now we have limited this new procedure to just discharges and Homesteads filed by homeowners…but this is just the beginning…eventually, all documents will be given immediately back to the recorder…we have also given our recording counter staff the job of document scanning and have eliminated the designated scanner role (a job which had been in place since 1994)… and more scanning changes…Yesterday, we started separating all “Commonwealth of Massachusetts” documents from the general recordings. We now record, scan and mail these documents back to the state the same day as they are received. Since the Commonwealth mails in almost all of its documents separating theirs out is not difficult…Here comes my wish…Hopefully, within the next two weeks “all of our mail” will be handled in this manner (record, scan and return the same day). I say “hopefully” because we need a designated mailroom scanner to do this… We have had some problems connecting the new scanner to our database but we think we might have these issues resolved today.

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