Lowell Deeds

The latest on real estate recordings and new technology from the Middlesex North Registry of Deeds in Lowell

April 5, 2007

Back References

by @ 11:51 am. Filed under Indexing, Registry Ops

We’ve started capturing more data in our index and I wanted to offer an explanation. Besides the normal information that’s entered into the Grantor/Grantee Index, I see great value in creating links between the deeds in a chain of title. Consequently, when a new deed is recorded, we will use the “marginal reference” feature in our system to enter the book and page number cited in the property description by the grantor. So if you’re viewing a deed, you may see a book and page number in the marginal reference section showing a link to another deed. That should be the prior deed in the chain of title. If the title reference is a probate number, we will enter that in the “Description” field which we don’t otherwise use. Also new to the description field will be the plan book and plan number (if any) cited in the property description. This will be entered simply as the plan book number, a hyphen, then the plan number. For example, if the property description says “shown as Lot A on plan recorded in Plan Book 135, Page 27, in the description field we will enter 135-27. If there are multiple plan references or a plan reference and a probate reference, they will be separated by a comma with no spaces. This might not be the format most conducive to reading it, but it is conducive to us extracting the data to use elsewhere. As I said, this started with documents recorded on April 1, 2007.

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