The latest on real estate recordings and new technology from the Middlesex North Registry of Deeds in Lowell
With the state budget crisis looming, one way to reduce costs is to shrink the physical footprint of the registry. While that might realize bigger savings for an office that pays rent for space, it’s also a valid strategy for registries that remain in state-owned buildings. Many of the operational decisions that we’ve made through the years have been consistent with, if not directly motivated by, a desire to downsize the registry over the long term. Eliminating the creation of paper record books back in 2001 was a critical step. Our last printed volume was Book 12443 containing documents recorded on December 4, 2001. Today, we’re on Book 22509. That’s a total of 10,066 books that we did not create. If we had created those books, we would require double the amount of shelf space we were using back in 2001. Removing the first 12443 books from circulation was another major step in shrinking the registry’s footprint. Improvements to our website that are already in the testing stage will actually make using the website superior to the in-house search system when doing research. In fact, our in-house search system will probably be taken out of service sometime in 2009, likely to be replaced by in-registry computers that access our data via the internet, making it easier than ever to search all registry holdings without ever setting foot in the building.
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