Lowell Deeds

The latest on real estate recordings and new technology from the Middlesex North Registry of Deeds in Lowell

December 8, 2008

Copiers and the Registry of Deeds

by @ 3:39 pm. Filed under Registry Ops

Copying machines have been a mainstay at the registry of deeds since they became commonly available years ago. While the quality and dependability of these machines has increased greatly, their role at the registry is rapidly coming to an end. The process of scanning all incoming records and digitizing previously recorded records made the images of those records available on the registry’s computer system and gradually cut into the need for copiers: if something can be printed from the computer, why would you need to copy it from a book? When we decided to cease printing record books back in November 2001, it blow to copiers. Without books, there was nothing to copy, something that became abundantly clear this past April when all record books were taken out of service. Since then, usage of our coin operated public access copiers has plummeted. Soon those machines will be taken out of service entirely. Although nothing is certain, we expect that we will create a “copy desk” where the customer will present the material to be copied to a registry employee who will make the copies and charge the customer accordingly. This process is nothing new; in fact, it’s the way many other registries operated in the recent past. In a related matter, I suppose that any customers who possess “vending cards” for our current copiers should begin spending down the amounts on those cards and refrain from refilling them – there’s no telling how much longer they will be of use here.

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