Lowell Deeds

The latest on real estate recordings and new technology from the Middlesex North Registry of Deeds in Lowell

January 5, 2009

2009 Projects

by @ 12:55 pm. Filed under Registry Ops

This is a list of the supplemental projects we will be working on in 2009.

The MERS Project: Employees doing the MERS Project are searching our index for mortgages listing MERS as the Grantor. When the employee finds an entry they add the name of the affiliated bank to the index as a second Grantor.

The Back Scanning Project: All of the record books at Middlesex North are available as electronic images. The problem is, some of these images were taken from microfilm and need to be improved. In 2008 The Back Scanning Project re-scanned 1.1 million of these images. Throughout the year the number of employees working on this project has varied, right now there are two. One prepares the books and the second does the actual scanning.

The Back Indexing Project (this is a new one): We will begin this project next week. If you are familiar with the Middlesex North Register of Deeds you know our searchable indexes go back to 1976. Yes, we do have PDF images of ALL index books back to 1629…but you cannot search an individual name on them. Employees working on the Back Indexing Project will view electronic images of pre-1976 documents and enter the indexing information directly into our database expanding our searchable index.

The Back Title Reference Project: For many years we believed creating a chain of ownership for a particular piece of property would be very useful for the public. We began this project over a year ago. Here is how it works….Employees find a property’s most current deed and enter the “back title reference” in an independent database. They continue this process until they trace back and enter deed ownership information to 1950 or earlier. The project is being done by towns…currently, we have finished the towns of Chelmsford, Dracut and most of Westford. This project will take a back seat in 2009 to the Back Indexing Project.

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