The latest on real estate recordings and new technology from the Middlesex North Registry of Deeds in Lowell
Several years ago we scanned all of our Registered Land documents and made them available over the Internet. The project took a lot of registry manpower and resources…but it was well worth it. In total employees scanned about 160,000 documents…pretty good, especially when you consider that each document was approximately 5 pages long…that’s around 800,000 scanned pages in total. During the project I intentionally skipped what are called Registered Land Book Form Documents…why? My philosophy concerning large projects has always been that more registry users benefit when we scan in bulk. Here is what I mean…We can scan 100 documents, each consisting of one page, in the same amount of time it takes to scan one, “one hundred” page document. I believe the probability is high that more people will use one or more of those 100 “one page” documents than will use the “100 page” document…so we held the Book Form Documents for later. These unusual documents are bound and very large. Fortunately, there are only about 90 of them, each about 150 pages long. Well, we decided that its now its time to scan these…so yesterday we scanned our first Registered Land Book Form Document. And hope to finish the rest in a month.
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